OHIO PRIVATE SECURITY
MOBILE AND TELEPHONIC VEHICLE EQUIPMENT POLICY
Prepared and Reviewed By:
Commander T. Reed
Cleveland Corporate Protection Services
POLICY DEVELOPMENT STATEMENT
This policy has been established for the professional use of Cleveland Corporate Protection Services to provide comprehensive standards governing the authorization, assignment, use, inspection, maintenance, security, transportation, and accountability of company-owned mobile, telephonic, and vehicle equipment.
The policy is intended to promote the following principles:
Professionalism • Accountability • Training • Legal Compliance • Employee Safety • Public Safety
All personnel shall comply with applicable provisions of the Ohio Revised Code, requirements of the Ohio Administrative Code, company policies, post orders, equipment instructions, and all applicable safety and operational standards.
POLICY ADDITION
Cleveland Corporate Protection Services shall maintain written procedures governing the issuance, inspection, maintenance, transportation, storage, use, accountability, and return of all company-owned mobile, telephonic, and vehicle equipment. Only personnel who are properly authorized, trained, and assigned may possess, operate, access, transport, or use company-owned equipment.
Company-owned mobile and telephonic equipment may include, but is not limited to, cellular telephones, radios, chargers, batteries, communication devices, tablets, computers, GPS devices, emergency notification equipment, and related accessories. Company-owned vehicle equipment may include, but is not limited to, patrol vehicles, vehicle-mounted radios, emergency lighting, sirens, cameras, computers, first-aid supplies, safety equipment, tools, and other equipment assigned for company business.
All company-owned equipment shall be used solely for authorized company business, assigned duties, emergency response, safety, communication, documentation, or other purposes approved by the company. Employees shall not use company equipment for unlawful, unsafe, unauthorized, personal, or inappropriate purposes. Employees shall comply with all applicable laws, company policies, post orders, manufacturer instructions, and supervisor directives.
All media, including photographs, video, audio recordings, messages, documents, and other content created, accessed, stored, transmitted, or received on company-owned equipment, is subject to company review, inspection, monitoring, and audit as permitted by law and company policy. Employees shall have no expectation of privacy in company-owned equipment, systems, or media, except as otherwise required by applicable law. Employees shall not delete, alter, conceal, copy, transfer, or disclose company media without authorization.
Before each shift or assignment, the assigned employee shall inspect all required mobile, telephonic, and vehicle equipment to verify its presence, condition, cleanliness, functionality, battery charge, connectivity, and accountability. Any missing, damaged, defective, malfunctioning, or unsafe equipment shall be reported immediately to a supervisor. Defective or unsafe equipment shall not be used until it has been inspected, repaired, replaced, or cleared for service by an authorized supervisor or qualified technician.
Company-owned mobile and telephonic equipment shall be kept secure and under the control of the assigned employee whenever practicable. Employees shall protect company devices, access codes, passwords, communications, records, media, and stored information from unauthorized access, loss, theft, damage, or disclosure. Employees shall not share company devices, passwords, access credentials, or communication channels with unauthorized persons. Lost, stolen, damaged, compromised, or unauthorized-access equipment shall be reported immediately to a supervisor and, when appropriate, to the relevant service provider or law-enforcement agency.
Employees shall use company communication equipment in a professional manner. Communications shall be clear, accurate, concise, and limited to authorized business or emergency purposes. Employees shall not transmit confidential, personal, discriminatory, threatening, harassing, or otherwise inappropriate content through company-owned devices or communication systems. Employees shall comply with all applicable recording, privacy, confidentiality, media-retention, and information-security requirements.
Company-owned patrol vehicles shall be operated only by employees who are authorized, properly licensed, trained, and assigned to operate them. Employees shall comply with all traffic laws, safe-driving requirements, company vehicle procedures, post orders, and manufacturer recommendations. Seat belts shall be worn by all occupants whenever the vehicle is in motion. Employees shall not operate a company vehicle while impaired, excessively fatigued, distracted, or otherwise unable to operate the vehicle safely.
Patrol vehicles shall be inspected before and after each shift or assignment. Employees shall verify the vehicle’s fuel level, fluid levels, tires, lights, brakes, emergency equipment, communication equipment, safety equipment, and general condition. Any collision, traffic violation, mechanical problem, equipment failure, damage, or safety concern shall be reported immediately to a supervisor. Employees shall complete all required vehicle inspection, mileage, fuel, maintenance, incident, and damage reports accurately and promptly.
Company-owned mobile, telephonic, and vehicle equipment shall remain company property at all times unless ownership is transferred in writing by an authorized company representative. Employees shall not remove, alter, modify, sell, loan, transfer, conceal, or dispose of company equipment without prior authorization. Upon reassignment, suspension, separation from employment, completion of an assignment, or company request, all company-owned equipment shall be returned promptly and in the condition in which it was issued, subject to ordinary wear and tear.
The company may inspect, inventory, monitor, maintain, repair, replace, or restrict access to company-owned equipment, media, and related systems as permitted by law and company policy. Employees shall cooperate with all equipment audits, investigations, maintenance requirements, media reviews, and return procedures. Violations of this policy may result in removal from assigned duties, retraining, disciplinary action, termination, financial responsibility for unauthorized loss or damage when permitted by law, and referral to law-enforcement or regulatory authorities when appropriate.
ORC COMPLIANCE
Cleveland Corporate Protection Services shall review this policy periodically to confirm consistency with applicable provisions of the Ohio Revised Code, Ohio Administrative Code, licensing requirements, traffic laws, communications requirements, privacy standards, and other controlling federal, state, and local laws. Where a conflict exists, the controlling law shall govern, and the company shall promptly update this policy, related training, and post orders as necessary.
Policy Created: September 1, 2026
